A letter of employment verification is exactly what it sounds like. It’s a tangible form of proof that you are employed by a company.
This type of letter is well-known to the HR department as they receive many requests from employees. Although the purpose of this letter can vary depending on its content, it serves to show a third party that your employment verification letter is legitimate and you have a steady income.
Employment verification takes approximately 72 hours. However, it can take longer depending on who is requesting the information.
What’s an employment verification letter?
A letter of verification describing employment information provides basic information about an individual’s current employment status.
It can be called many things, so if asked for one of these, you will need to provide a letter of employment verification.
- Confirmation of employment
- Income verification
- Verification of work
- Verification of salary
What would you need to include in such a letter? Here’s a sample of an employment verification letter to give you an idea.
Name of the employee
- Employment start date
- Salary
- Position title
Contact information for companies
Keep in mind, however, that specific information in the letter may vary depending on the company policy. You cannot also write your employment verification letter unless you are self-employed and have access to your salary information.
A variety of third parties can request the employment verification letter with the primary purpose of understanding the individual’s income and current employment status.
A financial institution may request a letter of employment verification to verify income and approve a person for a loan. The letter can be requested by landlords to verify that a tenant is able to afford the rent.
The letter is a guarantee that third parties will receive the money due to them. The letter is valid as it comes from the company you work for, or have worked for in the past. This greatly reduces the chance of being deceived.
You might find that your new position requires you to write a letter. This is because the employer wants to confirm that you have provided accurate information about your employment history.
Why is it so important to have a great employment verification letter?
It’s important to remember that an employee’s employment verification letter can be very significant if you are writing it on their behalf. It can make a difference in whether you are approved for a mortgage, or if you lose out on a rental. This could also impact other high-stakes situations.
Writing a great letter is not only important for what it could mean to the employee but also because it might require other elements. In certain situations, a generic letter may be just as effective as useless as it is in others. The third party might request more specific information. These are some uses for a verification letter regarding employment:
To secure a job, an employee must provide a letter detailing their prior job title, salary, reason for termination, and how to get it.
To apply for a mortgage, an employee must send a digital letter containing their current salary and date of employment.
To rent a property, an employee must prove their income. This requires proof in the form of pay slips and a letter.
How can I create an employment verification letter?
It’s important to know all the elements that go into an employment verification letter. You can then add any additional information that an employee may request on a case by case basis. To prove it is coming from your company, you should send the letter on company letterhead.
This is how to create an employment verification letter. Also, what information should you include?
- Name of the employee
- Position title
- Job description
- Employment dates
- Salary (current and past)
- Reasons for termination (if applicable).
- This is for your company:
- Address
- Contact information
Third party:
Name and address of the company
This information will cover all situations where a past or new employee requests a letter. It’s possible to need additional information.
You should also be aware of state requirements as they may prohibit certain information from being shared with companies.
Employment verification letter template
If you have to write a very personal letter, this is a great idea. However, in most cases it is much more efficient and time-saving to use a template.
The right templates for employment verification letters will give you a solid starting point for any letter you write.
There are many types of templates. The most popular being the past employee verification and current employee verification letters. Let’s look at some other templates that might be useful before we go into detail about these two.
- Template for Landlord
- Visa process template
- Template for job description
- New employer template
- Template for a rental contract
